Speech to text

When presenting via PowerPoint, you have the option to turn on automatic subtitling in real time. To generate subtitles with as few errors as possible, it is important to have a good microphone close to the speaker, so that the audio recording is good. If you are in a lecture hall, a headset is recommended.

When presenting with subtitles, you cannot speak several languages at the same time because you need to tell the program in the settings which language you are speaking and which language it should subtitle in. You can do this in advance by going to the slideshow tab and then subtitle and spoken language settings.

In the same place, you can also set the language you want the subtitles to be in. It can be the same language as the spoken language, but it is also possible for PowerPoint to automatically translate into another language. In other words, you can, for example, speak Swedish and get the subtitles in English, or vice versa.

If you have already started your slideshow, you can turn subtitles on or off via the subtitle icon in the slideshow itself.

You can set the spoken language and the subtitle language via the three dots and then the subtitle settings.

If you want your audience to receive the presentation itself, including subtitles and translation, on their own devices and be able to choose the language of the translation themselves, you can use PowerPoint Live. To use PowerPoint Live, you need to open your presentation in PowerPoint for the web. PowerPoint for the web can be found via the M365 portal (portal.office.com) where you log in with your JU account.

Once you have opened your presentation, you will find “present live” under the “slideshow” menu. Before you press “present live,” click the arrow next to it to review your settings; set the correct spoken language and make sure the microphone you want to use is selected.

When you click “present live”, a new window will open with a QR code and a link. Your participants who want to use their phone can scan the QR code to get the presentation and subtitles in any language to their device. Participants with a computer can use the link to view the presentation and subtitles.

There are great advantages to using Powerpoint live in Teams meetings. First, you have a better overview of your workspace in the meeting, where you can see your presentation, your tools, your meeting participants, their reactions, raised hands, and the chat. This is especially useful if you are presenting from your laptop and only have access to one screen.

The other big advantage is that the presentation becomes more inclusive for your participants. If you allow it, your participants can scroll back and forth in the presentation and click on links to content, without affecting the view of other participants. They can translate the presentation into a number of other languages ​​if they prefer one of these and they can zoom in for a better view. It is also possible to use screen readers.

One thing to keep in mind in Teams meetings, when using the built-in PowerPoint Live feature, is that subtitles are only available in the spoken language with our standard license. Live subtitle translation in Teams meetings is only included in Teams Premium.

Change the spoken language in a Teams meeting

Go to the three dots in the top menu bar and turn on subtitles. A field for displaying subtitles will open. To the right of that field is a gear or three dots that you click on to access the spoken language settings.